A quick estimate for an in-person, online, or hybrid event. Every assumption is editable.
Rental, furniture, security, and cleaning
Sound, lighting, internet, screens, and streaming
Host, coordinators, and technical support
Coffee, water, and main meals
Cash and purchase value of non-cash prizes
Creative, print, ads, photography, and video
Enter the agreed budget for applications, teams, schedules, and judging
Enter the participant count and event days, then set each cost rate and the contingency percentage. The calculator shows the base estimate, contingency amount and category shares. You enter the platform and software cost yourself.
The total depends on participant count, format, duration, prize pool and service level. This calculator combines those variables and adds a contingency.
No. The calculator is free, requires no registration and keeps entered values in your browser.